Shared Care Record: data sets being shared

Shared Care Record: data sets being shared, June 2024 (399kB pdf)

Partner organisations within Hertfordshire and West Essex

GP Practices in Hertfordshire and West Essex

EMIS
Data sets available:

• Patient Details
• Summary
• Diagnosis
• Events
• Examinations
• Investigations
• Medications
• Problems
• Procedures
• Risks/Warnings
• Supportive Care
• EPaCCS Plus Frailty (South and West Herts only)

Only coded information is available from GP records

TPP SystmOne
Data sets available:

• Administrative Items
• Clinical Items
• Observations
• Referrals
• Allergies and Adverse Reactions
• Encounters
• Immunisations
• Medications
• Problems and Issues
• Summary

Only coded information is available from GP records

Community Providers and Hospices

• Hertfordshire Community NHS Trust
• Central London Community Healthcare NHS Trust
• Rennie Grove Peace Hospice Care
• The Hospice of St Francis
• St Clare Hospice
• Isabel Hospice
• Garden House Hospice Care

TPP SystmOne
Data sets available:

• Administrative Items
• Clinical Items
• Observations
• Referrals
• Allergies and Adverse Reactions
• Encounters
• Immunisations
• Medications
• Problems and Issues
• Summary

Out of Hours Services – HUC

OneAdvanced Adastra
Data sets available:

• Demographics
• Patient History
• Examination Details
• Diagnosis
• Treatment Management Plan
• Prescribed Drugs
• Outcome

Information from Herts Urgent Care records is not sent in real-time. Information is updated twice every 24 hours.

Information is available from the date of connection to the Shared Care Record in October 2021.

Hertfordshire County Council – Adult Care Services

Liquid Logic
Data sets available:

• Demographics
• Allocated case worker
• Associated carer
• Disability
• Risk type
• Case details

Adult social care active cases only

The Princess Alexandra Hospital NHS Trust

Cerner Millenium
Data sets available:

• Admissions Discharge Transfers
• Administrative Items
• Demographics
• Appointment (display as visits with future date)
• Visits/Encounters
• Radiology (from 26/04/22)
• Endoscopy reports (from 23/03/23)
• Pathology (from 18/04/23)

Information is available from the date of connection of the organisation to the Shared Care Record – December 2021 – unless stated above.

East and North Hertfordshire NHS Trust

Multiple record systems
Data sets available:

• Admissions Discharge Transfers
• Visits/Encounters
• Demographics
• Appointments
• Inpatient Discharge Summary
• ED Discharge Summary
• Radiology reports
• Endoscopy reports
• Pathology (from 5/04/23)*
  • Cellular pathology (not yet live)

Information is available from the date of connection to the Shared Care Record – 30/03/2023 – unless stated above.

Microbiology results and some other non- urgent pathology results from ENHT are completed by CUH and will display ‘CUH’ as source in the HIE.

West Hertfordshire Teaching Hospitals NHS Trust 

Cerner Millenium
Data sets available:

• Admissions Discharge Transfers:
• Demographics
• Visits/Encounters
• Future appointments
• Allergies
• Diagnosis
• Immunisations
• Medications
• Problems
• Procedures
• Visits
• Vital Signs
• Endoscopy reports (from 05/07/2023)
• Radiology reports (from 01/09/2022)
• Inpatient Discharge Summaries (from 04/11/2022)
• Outpatient Clinic Letters (from 04/11/2022 or 05/07/2022)
• ED Discharge Summaries (from 01/02/2022)
• Multidisciplinary Team Meeting MDT Letters (from 05/07/2023)
• Cardiology Echo Report (from 06/06/2024)
• Pathology (not yet live date tbc)

Information will be available from the date of connection to the Shared Care Record – 23/06/22 unless stated above.

Hertfordshire Partnership University Foundation Trust

Mental Health and Specialist Learning Disability Services (excluding IAPT).

Civica Paris
Data sets available:

• Demographics
• Diagnoses/condition
• Referrals (open referrals only)
• Future appointments
• Visits/encounters (in-patient stays)

Information from HPFT does not appear in the ‘Mental health’ section of the HIE, it is distributed across relevant sections such as ‘Referrals’ and ‘Problems’.

Partners outside of HWE Integrated Care System

• All organisations who are part of the Suffolk and North East Essex (SNEE) Shared Care Record, including:
  • Essex County Council Adult Services
  • Essex Partnership University NHS Foundation Trust
  • Partners in Mid & South Essex who currently use the SNEE Shared Care Record
• The London Care Record – acute trusts, GPs and community providers who are sharing outside of their own ICS boundaries

Cambridge University Hospitals NHS Foundation Trust

EPIC
Data sets available:

• Allergies
• Appointments*
• Admissions/discharges/visits
• Discharge summaries
• Encounter(s)
• Family history
• Immunisations
• Implants
• Medications
• Misc. reports – anaesthesia record, progress notes
• Problems – chronic/unresolved (displayed in HIE ‘Problem List’ with onset date)
• Diagnosis (displayed in HIE ‘Problem List’ without onset date)
• Procedures
• Pathology (lab results, cellular pathology, microbiology)
• Radiology reports
• Social history
• Vital signs

* CUH appointments will display within the ‘Care Plan’ section of the HIE as a report titled ‘Plan of care’. There may be several entries as a report is generated each time an encounter is recorded for the individual.

Bedfordshire, Luton and Milton Keynes ICS (Currently Luton and Dunstable University Hospital only)

Data sets available:

• Allergies (at discharge)
• Appointments (outpatients)*
• Encounters/Visits (outpatients, ED, inpatient)
• Discharge medications
• Procedures
• Pathology (blood science/transfusion, cellular pathology, microbiology)
• Radiology reports

* Outpatient appointments will display within the ‘Care Plan’ section of the HIE
as a report titled ‘Plan of care’. Source will display as ‘BLMK’ in HIE

Detail of connections to Shared Care Records/partners outside of our ICS area